Terms and Conditions

1. INTRODUCTION AND ACCEPTANCE

These Terms and Conditions ("Terms") constitute a binding legal agreement between you ("you," "your," or "Member") and the AI Data Security Collective (the "Collective," "we," "our," or "us"). These Terms govern your access to and use of the Collective's website located at https://aidatasecurity.org (the "Website"), your participation in the Collective's membership program, and your attendance at any events organized by the Collective (collectively, the "Services").

The AI Data Security Collective is created and sponsored by Cyberhaven, Inc. ("Cyberhaven"). References to the Collective include Cyberhaven and its affiliates, officers, directors, employees, agents, and representatives.

BY ACCESSING THE WEBSITE, SUBMITTING A MEMBERSHIP APPLICATION, REGISTERING FOR AN EVENT, OR PARTICIPATING IN ANY SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS AND ALL INCORPORATED TERMS. IF YOU DO NOT AGREE TO THESE TERMS, DO NOT ACCESS OR USE THE SERVICES.

If you are accepting these Terms on behalf of a company, organization, or other legal entity, you represent and warrant that: (a) you are authorized to bind such entity to these Terms; (b) the entity agrees to be legally bound by these Terms; and (c) neither you nor the entity are barred from using the Services under applicable law.

2. INCORPORATED TERMS AND POLICIES

The following policies, guidelines, and agreements ("Incorporated Terms") are hereby incorporated into and form an integral part of these Terms:

• Privacy Policy (available at https://aidatasecurity.org/privacy-policy)
• Acceptable Use Policy (Section 9 below)
• Event Participation Terms (Section 6 below)

You agree to comply with all Incorporated Terms. In the event of any conflict between these Terms and any Incorporated Terms, these Terms shall control unless expressly stated otherwise.

3. DEFINITIONS

For purposes of these Terms, the following definitions apply:

• "Collective Content" means all content, materials, information, software, designs, graphics, logos, images, and other materials made available through the Services.
• "Event" means any in-person, virtual, or hybrid event, gathering, workshop, dinner, forum, or conference organized, hosted, or sponsored by the Collective.
• "Likeness" means your name, image, photograph, voice, biographical information, professional information, and any other personal attributes or characteristics.
• "Member" means an individual who has been approved for membership in the Collective by the Steering Committee.
• "Steering Committee" means the committee responsible for reviewing and approving membership applications and overseeing the Collective's operations.‍
• "Third-Party Services" means any third-party websites, applications, platforms, or services, including but not limited to LinkedIn.

4. MODIFICATIONS TO TERMS

The Collective reserves the right to modify, amend, or update these Terms at any time in its sole discretion. We will provide reasonable notice of material changes by:

• Posting the revised Terms on the Website with a new "Effective Date"
• Sending email notification to the email address associated with your membership

Material changes will become effective thirty (30) days after notice is provided. Non-material changes will become effective immediately upon posting. Your continued use of the Services after the effective date of any changes constitutes your acceptance of the revised Terms. If you do not agree to the revised Terms, you must discontinue use of the Services and may terminate your membership by contacting us at info@aidatasecurity.org.

5. ELIGIBILITY AND MEMBERSHIP

5.1 Minimum Age and Authority

The Services are intended for professionals and are not directed to individuals under the age of 18. You must be at least 18 years of age to use the Services. By accessing the Services, you represent and warrant that you are at least 18 years of age and have the authority to enter into these Terms.

5.2 Membership Application and Approval

To become a Member, you must submit a complete and accurate membership application. You represent and warrant that all information you provide is truthful, accurate, current, and complete.

All membership applications are subject to review and approval by the Steering Committee in its sole and absolute discretion. The Steering Committee may accept, reject, or defer any application without providing reasons. Submission of an application does not guarantee membership.

5.3 Account Security

You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to immediately notify the Collective of any unauthorized use of your account or any other breach of security.

5.4 Membership Obligations

As a Member, you agree to:

• Maintain accurate and current information in your profile
• Comply with all applicable laws and these Terms
• Conduct yourself professionally and respectfully
• Not use your membership for unauthorized commercial purposes
• Participate in good faith and contribute to the Collective's mission

5.5 Membership Termination

The Collective may suspend or terminate your membership at any time, with or without cause and with or without notice, for any reason including violation of these Terms. Upon termination, you must cease all use of the Services.

6. EVENT PARTICIPATION TERMS

6.1 Event Registration and Admission

By registering for any Event, you agree to these Terms and form a binding agreement with the Collective. Your registration entitles you to admission to the specific Event for which you registered. You are solely responsible for all costs associated with your attendance, including travel and accommodation.

6.2 Use of Likeness at Events

By registering for and attending any Event, you grant the Collective a worldwide, royalty-free, perpetual, irrevocable, non-exclusive license to photograph, film, record, or otherwise capture your Likeness in any media now known or hereafter developed, and to use, reproduce, modify, distribute, publicly display, and publicly perform such recordings for any purpose, including marketing, promotional, educational, and commercial purposes, without further approval or compensation.

You waive any right to inspect or approve the finished product and any moral rights or rights of publicity related to such use.

6.3 Event Modifications

The Collective reserves the right to modify, postpone, reschedule, or cancel any Event for any reason. If an Event is canceled or materially rescheduled, the Collective will provide written notice to registered participants. The Collective has no liability for any costs incurred by participants in connection with Event changes or cancellations.

6.4 Participant Conduct

All Event participants must conduct themselves professionally and respectfully. The Collective may remove any participant who engages in inappropriate, disruptive, or unprofessional conduct. Removed participants are not entitled to any refund or compensation.

6.5 Prohibited Activities at Events

Participants may not:

• Bring unregistered guests without prior authorization
• Engage in commercial solicitation or sales activities
• Share confidential or proprietary information
• Photograph or record without permission
• Engage in harassment or discrimination

6.6 Health, Safety, and Insurance

Participants attend Events at their own risk and are solely responsible for obtaining appropriate personal insurance and taking necessary health and safety precautions.

7. MEMBER DIRECTORY AND USE OF LIKENESS

7.1 Member Directory Consent

The Website includes a publicly accessible member directory. By submitting a membership application and becoming an approved Member, you expressly consent to the Collective displaying the following publicly available information from your LinkedIn profile in the member directory:

• Profile photograph
• Full name
• Current job title
• Current company name
• Link to your LinkedIn profile

7.2 Source and Accuracy

All member directory information is sourced from publicly available LinkedIn profiles. You represent and warrant that you have the right to grant this permission and that such use does not violate any third-party rights. You are responsible for maintaining accurate information on your LinkedIn profile. The Collective periodically updates directory information but makes no guarantee as to accuracy or frequency of updates.

7.3 Public Display and Third-Party Access

You acknowledge that the member directory is publicly accessible and that information displayed may be viewed, accessed, indexed, and cached by third parties, including search engines. The Collective is not responsible for how third parties use directory information.

7.4 Removal from Directory

You may request removal from the member directory by contacting info@aidatasecurity.org. The Collective will remove your listing within a reasonable timeframe, but cached versions may persist beyond our control.

7.5 Broader Marketing Use

By becoming a Member, you grant the Collective a worldwide, royalty-free, perpetual, irrevocable, non-exclusive license to use your Likeness in connection with the Collective's marketing, promotional, advertising, social media, press releases, website content, and other communications, without further approval or compensation.

8. INTELLECTUAL PROPERTY

8.1 Ownership

The Services, Website, and all Collective Content are the exclusive property of the Collective, Cyberhaven, and/or their licensors and are protected by copyright, trademark, patent, trade secret, and other intellectual property laws.

8.2 Limited License

Subject to your compliance with these Terms, the Collective grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Services solely for your personal, non-commercial participation in the Collective. You may not:

• Modify, copy, distribute, reproduce, or create derivative works from Collective Content
• Use data mining, robots, scraping, or similar data gathering methods
• Reverse engineer or attempt to extract source code
• Remove or alter any proprietary notices

8.3 Trademarks

"AI Data Security Collective" and associated logos, marks, and designs are trademarks of the Collective and/or Cyberhaven. You may not use any trademarks without prior written permission.

8.4 Feedback

If you provide feedback, suggestions, or ideas regarding the Services, you grant the Collective a worldwide, perpetual, irrevocable, royalty-free license to use such feedback for any purpose without compensation or attribution.

8.5 DMCA Compliance and Copyright Infringement

8.5.1 DMCA Notice Procedure

The Collective respects the intellectual property rights of others and expects Members to do the same. In accordance with the Digital Millennium Copyright Act of 1998 ("DMCA"), the Collective will respond expeditiously to claims of copyright infringement on the Services.

If you believe that your copyrighted work has been copied in a way that constitutes copyright infringement and is accessible through the Services, please notify our designated DMCA agent with the following information:

1. A physical or electronic signature of the copyright owner or person authorized to act on their behalf
2. Identification of the copyrighted work claimed to have been infringed
3. Identification of the material that is claimed to be infringing, with sufficient detail to enable us to locate it
4. Your contact information, including address, telephone number, and email address
5. A statement that you have a good faith belief that the disputed use is not authorized by the copyright owner, its agent, or the law
6. A statement made under penalty of perjury that the information in your notice is accurate and that you are the copyright owner or authorized to act on the copyright owner's behalf

DMCA Agent Contact:
Email: info@aidatasecurity.org
Subject Line: DMCA Takedown Request

8.5.2 Counter-Notification

If you believe that material you posted was removed or disabled by mistake or misidentification, you may file a counter-notification containing:

1. Your physical or electronic signature
2. Identification of the material that has been removed and the location where it appeared before removal
3. A statement under penalty of perjury that you have a good faith belief that the material was removed by mistake or misidentification
4. Your name, address, telephone number, and a statement that you consent to the jurisdiction of the Federal District Court for the judicial district in which your address is located (or San Francisco County, California if your address is outside the United States), and that you will accept service of process from the person who provided the original DMCA notification

8.5.3 Repeat Infringer Policy

The Collective will terminate the membership of Members who are repeat copyright infringers in appropriate circumstances.

9. ACCEPTABLE USE POLICY

9.1 Prohibited Conduct

You agree not to:

• Violate any applicable laws or regulations
• Infringe any intellectual property or other rights of any person or entity
• Transmit any unlawful, harmful, threatening, abusive, harassing, defamatory, vulgar, obscene, or otherwise objectionable content
• Impersonate any person or entity or falsely represent your affiliation
• Interfere with or disrupt the Services or servers or networks connected to the Services
• Introduce viruses, malware, or other harmful code
• Attempt to gain unauthorized access to any portion of the Services
• Use the Services for any unauthorized commercial purpose or spam
• Collect or harvest any information about other Members without their consent
• Engage in any activity that could damage the Collective's reputation

9.2 Enforcement

The Collective reserves the right to investigate and take appropriate action against anyone who violates this Acceptable Use Policy, including removing content, suspending or terminating accounts, and reporting to law enforcement authorities.

10. EXPORT COMPLIANCE AND SANCTIONS

10.1 Export Control Laws

You agree to comply with all applicable export control laws and regulations, including the U.S. Export Administration Regulations and International Traffic in Arms Regulations. You represent and warrant that you are not located in, under the control of, or a national or resident of any country to which the United States has embargoed goods or services.

10.2 OFAC Sanctions Compliance

You represent and warrant that you are not identified on any U.S. government list of prohibited or restricted parties, including the U.S. Treasury Department's List of Specially Designated Nationals and Blocked Persons, or the U.S. Commerce Department's Denied Persons List, Entity List, or Unverified List.

10.3 Prohibited Use

You may not access or use the Services if you are located in or a resident of any jurisdiction where such access or use would be illegal or is prohibited under applicable sanctions, export control laws, or regulations, including but not limited to Cuba, Iran, North Korea, Syria, or the Crimea region of Ukraine.

10.4 Notification Obligation

If your status changes such that you become subject to any sanctions or export restrictions, you must immediately notify the Collective and cease use of the Services.

11. ELECTRONIC COMMUNICATIONS

By using the Services or providing your contact information, you consent to receive electronic communications from the Collective, including emails, notifications, and other messages. You agree that any notices, agreements, disclosures, or other communications that we send to you electronically satisfy any legal requirement that such communications be in writing.

You may opt out of non-essential marketing communications by following unsubscribe instructions or contacting info@aidatasecurity.org, but you may not opt out of administrative or transactional communications related to your membership or the Services.

12. PRIVACY AND DATA PROTECTION

Your privacy is important to us. Our collection, use, and disclosure of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using the Services, you consent to our practices as described in the Privacy Policy.

You acknowledge that your personal information may be:

• Stored and processed by the Collective and Cyberhaven
• Shared with Event sponsors, co-hosts, and service providers
• Displayed publicly in the member directory
• Used for marketing and communications

For questions about our privacy practices, please review our Privacy Policy or contact info@aidatasecurity.org.

13. THIRD-PARTY SERVICES AND LINKS

The Services may contain links to or integrate with Third-Party Services, including LinkedIn. The Collective has no control over and assumes no responsibility for the content, privacy policies, or practices of any Third-Party Services. Your use of Third-Party Services is governed solely by their terms and privacy policies.

The Collective may, at its discretion, discontinue support for any Third-Party Service integration or migrate to different platforms without liability. You acknowledge that Third-Party Services may change or discontinue their APIs or functionality, which may affect the Services.

We strongly advise you to review the terms and privacy policies of any Third-Party Services you access through the Services.

14. DISCLAIMERS OF WARRANTIES

THE SERVICES, WEBSITE, EVENTS, AND ALL COLLECTIVE CONTENT ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY LAW, THE COLLECTIVE, CYBERHAVEN, AND THEIR RESPECTIVE AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, AND SERVICE PROVIDERS (COLLECTIVELY, "COLLECTIVE PARTIES") DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

THE COLLECTIVE PARTIES DO NOT WARRANT THAT:

• THE SERVICES WILL BE UNINTERRUPTED, TIMELY, SECURE, ERROR-FREE, OR FREE FROM VIRUSES OR OTHER HARMFUL COMPONENTS
• THE RESULTS OBTAINED FROM USE OF THE SERVICES WILL BE ACCURATE OR RELIABLE
• ANY ERRORS WILL BE CORRECTED
• THE QUALITY OF ANY INFORMATION, PRODUCTS, OR SERVICES OBTAINED THROUGH THE SERVICES WILL MEET YOUR EXPECTATIONS

YOU ASSUME ALL RISK FOR YOUR USE OF THE SERVICES, YOUR ATTENDANCE AT EVENTS, AND YOUR RELIANCE ON ANY COLLECTIVE CONTENT. NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED FROM THE COLLECTIVE CREATES ANY WARRANTY NOT EXPRESSLY STATED IN THESE TERMS.

SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO SOME EXCLUSIONS MAY NOT APPLY TO YOU. IN SUCH JURISDICTIONS, LIABILITY IS LIMITED TO THE GREATEST EXTENT PERMITTED BY LAW.

15. LIMITATION OF LIABILITY

TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT SHALL THE COLLECTIVE PARTIES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOSS OF PROFITS, REVENUE, BUSINESS, SAVINGS, GOODWILL, USE, DATA, OR OTHER INTANGIBLE LOSSES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, ARISING OUT OF OR RELATED TO:

• YOUR USE OF OR INABILITY TO USE THE SERVICES
• YOUR ATTENDANCE AT OR PARTICIPATION IN ANY EVENT
• ANY CONDUCT OR CONTENT OF ANY MEMBER OR THIRD PARTY
• ANY CONTENT OBTAINED FROM THE SERVICES
• UNAUTHORIZED ACCESS, USE, OR ALTERATION OF YOUR CONTENT OR INFORMATION
• ANY OTHER MATTER RELATING TO THE SERVICES OR EVENTS

THE COLLECTIVE PARTIES' TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICES SHALL NOT EXCEED ONE HUNDRED DOLLARS ($100.00).

SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. IN SUCH JURISDICTIONS, LIABILITY IS LIMITED TO THE GREATEST EXTENT PERMITTED BY LAW.

THESE LIMITATIONS APPLY WHETHER THE ALLEGED LIABILITY IS BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR ANY OTHER BASIS, AND WHETHER OR NOT THE COLLECTIVE PARTIES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

16. INDEMNIFICATION

You agree to defend, indemnify, and hold harmless the Collective Parties from and against any and all claims, damages, obligations, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from or related to:

• Your use of or access to the Services
• Your violation of these Terms or any Incorporated Terms
• Your violation of any third-party rights, including intellectual property, publicity, or privacy rights
• Your conduct at any Event
• Any content you submit or make available through the Services
• Your violation of any applicable laws or regulations

This indemnification obligation survives termination of these Terms. The Collective reserves the right to assume exclusive defense and control of any matter subject to indemnification, in which event you will cooperate with the Collective. You may not settle any claim without the Collective's prior written consent.

17. DISPUTE RESOLUTION

17.1 Informal Resolution

If you have any dispute with the Collective, you agree to first contact info@aidatasecurity.org and attempt to resolve the dispute informally through good faith negotiations for at least thirty (30) days before initiating any formal proceedings.

17.2 Binding Arbitration

PLEASE READ THIS SECTION CAREFULLY. IT AFFECTS YOUR LEGAL RIGHTS, INCLUDING YOUR RIGHT TO FILE A LAWSUIT IN COURT.

If the parties are unable to resolve a dispute through informal negotiations, any dispute, claim, or controversy arising out of or relating to these Terms or the Services shall be resolved by binding arbitration administered by the American Arbitration Association ("AAA") in accordance with its Commercial Arbitration Rules, or alternatively by JAMS in accordance with its Comprehensive Arbitration Rules and Procedures, as selected by the Collective.

17.2.1 Arbitration Procedures

• The arbitration shall be conducted before a single neutral arbitrator
• The arbitration shall take place in San Francisco County, California, or remotely via videoconference
• The arbitrator shall apply the substantive law of the State of California
• The arbitrator's decision shall be final and binding
• Judgment on the arbitration award may be entered in any court having jurisdiction
• Each party shall bear its own costs and attorneys' fees, unless the arbitrator awards costs and fees to the prevailing party

17.2.2 Exceptions to Arbitration

Notwithstanding the foregoing, either party may:

• Seek injunctive or other equitable relief in any court of competent jurisdiction to prevent actual or threatened infringement or misappropriation of intellectual property rights
• Bring an action in small claims court if the claim qualifies

17.3 Class Action Waiver

TO THE FULLEST EXTENT PERMITTED BY LAW, YOU AND THE COLLECTIVE AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION. Unless both parties agree otherwise, the arbitrator may not consolidate more than one person's claims and may not preside over any form of representative or class proceeding.

17.4 Time Limitation on Claims

YOU AGREE THAT ANY CAUSE OF ACTION ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICES MUST BE COMMENCED WITHIN ONE (1) YEAR AFTER THE CAUSE OF ACTION ACCRUES. OTHERWISE, SUCH CAUSE OF ACTION IS PERMANENTLY BARRED.

17.5 Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with the internal laws of the State of California, without regard to its conflicts of law principles. To the extent arbitration does not apply, you agree to submit to the exclusive personal jurisdiction of the state and federal courts located in San Francisco County, California.

18. GENERAL PROVISIONS

18.1 Entire Agreement

These Terms, together with the Incorporated Terms, constitute the entire agreement between you and the Collective regarding the Services and supersede all prior or contemporaneous understandings and agreements.

18.2 Severability

If any provision of these Terms is held invalid, illegal, or unenforceable, such provision shall be modified to the minimum extent necessary to make it valid and enforceable while preserving its intent. If modification is not possible, the provision shall be severed, and the remaining provisions shall remain in full force and effect.

18.3 Waiver

The failure of the Collective to enforce any right or provision of these Terms will not constitute a waiver unless acknowledged in writing. No waiver of any provision shall constitute a waiver of any other provision.

18.4 Assignment

You may not assign or transfer these Terms or your rights hereunder without the Collective's prior written consent. The Collective may assign these Terms at any time without notice or consent. Any purported assignment in violation of this provision is void.

18.5 No Third-Party Beneficiaries

These Terms are for the benefit of and enforceable by the parties hereto and the Collective Parties. No third party has any rights under these Terms (except Collective Parties as expressly provided).

18.6 Force Majeure

The Collective shall not be liable for any failure or delay in performance due to circumstances beyond its reasonable control, including acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, pandemics, epidemics, strikes, internet outages, cyber-attacks, power failures, or shortages of transportation, fuel, energy, labor, or materials.

18.7 Interpretation

Section headings are for convenience only and do not affect interpretation. "Include," "includes," and "including" mean "without limitation." References to "writing" include electronic communications. The use of "or" is not exclusive.

18.8 Survival

All provisions that by their nature should survive termination shall survive, including ownership provisions, warranty disclaimers, indemnification obligations, limitations of liability, dispute resolution provisions, and this survival clause.

18.9 Relationship of Parties

Nothing in these Terms creates any partnership, joint venture, agency, franchise, or employment relationship between the parties.

18.10 Language

These Terms are drafted in English. Any translations are provided for convenience only. In the event of any conflict, the English version shall control.

19. CONTACT INFORMATION

For questions, concerns, or notices regarding these Terms or the Services, please contact:

AI Data Security Collective
Email: info@aidatasecurity.org
Website: https://aidatasecurity.org

For DMCA notices, please use the subject line "DMCA Takedown Request" and include all required information as specified in Section 8.5.

20. ACKNOWLEDGMENT AND ACCEPTANCE

BY ACCESSING THE WEBSITE, SUBMITTING A MEMBERSHIP APPLICATION, REGISTERING FOR AN EVENT, OR USING THE SERVICES, YOU ACKNOWLEDGE THAT:

1. YOU HAVE READ AND UNDERSTOOD THESE TERMS IN THEIR ENTIRETY
2. YOU AGREE TO BE BOUND BY THESE TERMS AND ALL INCORPORATED TERMS
3. YOU HAVE HAD THE OPPORTUNITY TO SEEK INDEPENDENT LEGAL ADVICE
4. YOU VOLUNTARILY ACCEPT THESE TERMS AND THEIR LEGAL CONSEQUENCES
5. IF YOU DO NOT AGREE, YOU MUST NOT ACCESS OR USE THE SERVICES

Last Updated: December 18, 2025